Use this article when building or troubleshooting automations to understand which events can trigger an automation and which conditions can be used to further refine when it runs.
Automation Triggers
Triggers determine when an automation begins.
Each automation can have one trigger.
Triggers fall into two categories:
Lifecycle Triggers
Date-Based Triggers
Lifecycle Triggers
Lifecycle triggers run when a user action or record update occurs within Swivel.
Trigger | Description |
Contact Created Only | Runs when a contact is first created |
Contact Updated Only | Runs when a contact is updated
|
Contact Created or Updated | Runs when a contat is created or updated
|
Contact Note Created | Runs when a contact note is added to a contact. |
Contact Opportunity Created | Runs when a new Opportunity is created for a contact. |
📌 Note: Lifecycle automations will not trigger off of imports or bulk updates.
Date-Based Triggers
Date-based triggers run when a specific date stored within a record is reached.
📌 Note: Swivel checks for date-based automations every hour. Depending on when the automation criteria is met, the action may not run immediately.
Trigger | Description |
Birthdate | Runs based on a contact's birthday |
Product Open Date | Runs based on a product' open date |
Product Issued Date | Runs based on a product's issued date |
Product Effective Date | Runs based on a product's effective date |
Appointment Date | Runs based on an appointment date |
Event Attendance Date | Runs based on an event attendance date |
Automation Conditions
Conditions are optional filters that control when an automation runs, and allow you to be more specific about which records should qualify after the trigger occurs.
Examples Include:
Only contacts with an Active status
Only contacts assigned to a specific state
Only products from a specific carrier
Only notes created by a specific user or group
🔍 Tip: Multiple conditions can be used within the same automation.
Contact Conditions
Use these conditions to filter automations based on contact information.
Condition | Description |
Contact Category | Runs based on whether selected categories are Included, Excluded, or Equal to the selected values |
Contact Status | Runs based on whether selected statuses are Included, Excluded, or Equal to the selected values |
Tags | Runs based on whether selected tags are Included, Excluded, or Equal to the selected values |
Lead Source | Runs based on whether selected lead sources are Included, Excluded, or Equal to the selected values |
Postal State | Runs based on whether selected states are Included, Excluded, or Equal to the selected values |
Zip code | Runs based on whether selected zip codes are Included, Excluded, or Equal to the selected values |
Contact Age | Runs based on a specific contact age *Must be a whole number |
Product Conditions
Use these conditions to filter automations based on product information.
Condition | Description |
Product Institution/Carrier | Runs based on if a product is associated with or not associated with the selected institution(s) |
Product | Runs based on whether selected products are Included, Excluded, or Equal to the selected values |
Product Status | Runs based on whether selected product statuses are Included, Excluded, or Equal to the selected values |
Appointment Conditions
Use these conditions to filter automations related to appointments.
Condition | Description |
Appointment Status | Runs based on whether selected appointment statuses are Included, Excluded, or Equal to the selected values |
Appointment Type | Runs based on whether selected appointment types are Included, Excluded, or Equal to the selected values |
📌 Note: Appointment Status options are system-defined and cannot be customized.
🔍 Tip: Appointment Types are customizable. See Appointment Types to learn more.
Marketing Event Conditions
Use these conditions to filter automations related to marketing events and attendance.
Condition | Description |
Marketing Event Type | Select if you want the automation to run based on if a product is associated with or not associated with the selected institution(s) |
Attendance Outcome | Select if you want the automation to run based on if a product (or products) are Included, Excluded, or Equal to |
Event Attendance Status | Select if you want the automation to run based on if a product status (or product statuses) are Included, Excluded, or Equal to |
📌 Note: Event Attendance Status and Attendance Outcome options are system-defined and cannot be customized.
Opportunity Conditions
Use these conditions to filter automations related to opportunities.
Condition | Description |
Opportunity Sales Stage | Runs based on whether selected sales stages are Included, Excluded, or Equal to the selected values |
Opportunity Tags | Runs based on whether selected opportunity tags are Included, Excluded, or Equal to the selected values |
Note Conditions
The Note Created By condition is available when using the Contact Note Created trigger.
Use this condition to control which users can trigger a note-based automation.
Condition | Description |
Note Create By | Includes: Runs only when the selected user(s) or members of the selected group create a note.
Excludes: Runs for everyone except the selected user(s) or members of the selected group. |
🔍 Tip: If users are added to or removed from a group, future automation runs automatically use the group's current membership. Deactivated users are automatically skipped.